Front Desk Administrator Jobs in Melville, NY

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Wage: $18-20
Department: Administrative
Position Type: Full Time
Mon-Fri 8:30am-5:30pm
4 holidays a year via phone
Location: Melville, New York


Achieve Beyond is a national Pediatric Therapy and Autism Services agency. With offices in New York (Metro area/Long Island, Hudson Valley & Albany), New Jersey, Virginia/DC area, Connecticut, Maryland, Delaware, and California (greater Los Angeles & Orange County, and San Diego). Achieve Beyond provides quality evaluation and therapy services such as special education, autism services, speech, physical, and occupational therapies to children birth through twenty-one years of age via telehealth, in clinic and in homes and the community.

We believe that all children have potential. We are guided by the mission to support children with special needs to Achieve Beyond their current abilities. We are always striving for continuous improvement by setting goals and measuring performance.

It is the reason we will succeed together.

We are looking for a dynamic, professional, and hardworking Front Desk Administrator to join our growing team. This role will work directly with all persons in the Melville office as a point of contact for front desk coverage, calls, mail, faxes, and materials. This role also assists various office departments in projects as needed. This role is an in-office position.

Responsibilities:

  • Answer phones and distribute faxes, UPS, and other deliveries as necessary
  • Open, stamp, and distribute mail every day to the proper departments
  • Maintain postage machine (refill money, troubleshoot, and order ink)
  • Assisting with set up of conference room for workshops/meetings (as needed)
  • Effectively communicate any known office related issues to manager to ensure all issues are resolved in a timely fashion
  • Organization and distribution of testing materials
  • Monitor and maintain positive employee morale for office staff and therapists
  • Maintain the appearance/cleanliness of the office (kitchen, reception area, conference room, etc.), light cleaning of fridge, wipe down of high traffic areas throughout the day and organization of the storage room
  • For 4 holidays per year, will be responsible for answering phones from home and on early dismissal days covering the front desk operations until the end of business day.
  • Effectively communicate any known office related issues to manager to ensure all issues are resolved in a timely fashion
  • Project assistance and collaboration with different managers and departments within the company
  • Other duties assigned by manager

Requirements:

  • Associates/Bachelor’s degree or prior office administrative experience
  • Bilingual Spanish preferred
  • Ability to multitask, prioritize and use time efficiently
  • Excellent organizational skills, attention to detail and interpersonal skills
  • MS office programs, MS excel experience a plus


Benefits Include:

  • Personal and Sick Time
  • Medical/dental/vision coverage
  • Paid Holidays
  • 401k with matching
  • Short-term, long-term disability, life insurance
  • Employee Recognition Events-and so much more!

*Please note that this role's location is a full-time in office position.

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This job description is subject to change at any time.
Achieve Beyond provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type regarding race, color, religion, age, sex, national origin, disability status, genetics, caregiver status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you are an individual with a disability requesting an accommodation for the application process, please contact us for assistance.

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