Part-Time: School Age Administrative Assistant - Melville, NY

  Wage: TBD
  Department: Administrative
 Posted: March 6, 2020
  Location: Melville, New York
  Position Type: Part Time

Achieve Beyond is a national Pediatric Therapy and Autism Services agency. With offices in New York (Metro area/Long Island, Hudson Valley & Albany), New Jersey, Virginia/DC area, Connecticut, Delaware, Maryland, Southern Florida, and California (greater Los Angeles area, the greater San Francisco area, San Diego, and Orange County). Achieve Beyond provides quality evaluation and therapy services such as special education, autism services, speech, physical, and occupational therapies to children birth through twenty-one years of age. We are currently looking to hire a Part-Time: School Age Administrative Assistant​ to join our growing team.

The Part-Time: School Age Administrative Assistant​ assists the CSE department by ensuring Individualized Education Plans are reviewed and services are being provided in accordance with the student’s IEP.

We believe that all children have potential. We are guided by the mission to support children with special needs to Achieve Beyond their current abilities. We are always striving for continuous improvement by setting goals and measuring performance.

It is the reason we will succeed together.


  • The work hours are 3 full days from 9 am - 5:30 pm
  • Ensure Confirmation of Start Dates are received upon initial sessions and follow-up on outstanding ones
  • To ensure that IEP recommendations are implemented in accordance with state and county regulations
  • To ensure that all service providers involved have a strong understanding of the student’s IEP and have knowledge of the specific accommodations, program modifications, supports and/or services involved prior to the initiation of services
  • Monitor all information entered in the agency’s database and confirm that is accurate
  • Maintain 100% compliance with case documentation in activity log as well as case upkeep
  • Serve as a liaison to the Districts, as needed
  • Ensure quarterly progress reports and annuals are submitted
  • Work with Billing to decrease on-hold’s and investigate billing issues
  • Review and Scan Bi-weekly session notes to billing
  • Conduct new provider orientation
  • Assist with Staffing, as needed
  • E-file progress reports, session notes and case paperwork
  • Assist with Hard filing, as needed
  • Other duties as assigned by manager


  • Bachelor’s degree preferred
  • Must have strong interpersonal communication – verbal and written
  • Self-motivated with an excellent work ethic
  • Take initiative and can make decisions independently
  • Strong analytical skills
  • Success experience working in a high volume work environment where organizational and multi-tasking skills were essential

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This job description is subject to change at any time.
Achieve Beyond provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type regarding race, color, religion, age, sex, national origin, disability status, genetics, caregiver status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. If you are an individual with a disability requesting an accommodation for the application process, please contact us for assistance.